Privacy Policy

Effective date: 2026-10-07

This Privacy Policy explains how Spiritual Mentor AI (project owner) (“Spiritual Mentor AI”, “we”, “us”, or “our”) collects, uses, and shares information when you use Spiritual Mentor AI.

1) What we collect

• Account & Authentication: We use Firebase Authentication (anonymous sign-in now). Firebase generates a unique user ID (UID) for your device/session. We do not require an email or password at this time.
• Chat Content: Messages you send and receive are stored in Google Cloud Firestore under your UID so you can see history across sessions/devices.
• Journal (signed-in users): If you save a reply to your journal, we store a copy of that reply, the message you sent just before it, a short title, and any note you add, under your UID. Saved entries stay in your journal even if you later delete the conversation they came from.
• Ratings and comments: If you rate a reply with a thumbs-up or thumbs-down, or add an optional comment about what missed, the rating and comment are stored with that message under your UID.
• Usage Counters: We maintain a simple daily message count per UID to enforce fair-use limits. For users who use voice mode, we similarly keep a daily count of voice seconds used per UID — never the audio itself — to enforce the same kind of fair-use limits. For users who use dictation, we similarly keep a daily count of dictation attempts per UID — never the audio or the transcribed text — to enforce the same kind of fair-use limits.
• Error/Performance Data: We use Sentry for error monitoring. It captures errors, stack traces, and basic device/browser data. We do not intentionally send chat content to Sentry.
• Hosting/Runtime Logs: Our hosting provider (Vercel) may log IP address and request metadata for reliability and security.

2) How we use your information

• Provide core features (save chats, retrieve history, start new chats).
• Call third-party AI models to produce responses to your prompts.
• Enforce daily usage limits and detect abuse.
• Fix bugs, monitor reliability, and improve quality.

3) AI service providers

We send your prompts (and limited context) to our AI provider (currently OpenAI) to generate replies. We configure providers to not use API data for training where such controls exist, and we aim to choose providers with strong security practices. For details, see the provider’s documentation and terms. When you save a reply to your journal, the text of that reply and the message you sent just before it are sent to our AI provider to suggest a short title for it.

3a) Voice conversations and dictation

Spiritual Mentor AI offers two different ways to use your voice, and they handle your audio differently. Both are optional — typing always works as a complete alternative.

Speak-and-listen voice. If you use the voice (speak-and-listen) mode of Spiritual Mentor AI, your microphone audio is transmitted directly to OpenAI for real-time processing as a third-party processor — it does not pass through our servers, and we never receive, record, or store the audio itself. We keep only the resulting text transcript of what was said, exactly as we keep your typed messages. OpenAI processes the audio in real time under its own API data policies; we do not control, and are not making a claim here about, how long OpenAI itself retains audio on its side. Voice is available to signed-in users only. Starting or ending a voice conversation does not change how any other part of your data is handled.

Dictation. If you use the voice-dictation control in the message composer, your recording is uploaded to our own servers, which pass it through to a speech-to-text provider to be turned into text, and the text is returned to you to read and edit before you choose to send it. Unlike speak-and-listen voice, dictation audio does pass through our servers on its way to that provider — but we do not retain the recording on our side either; it exists only for the length of that one request and is discarded immediately afterward. We keep only the resulting text transcript, exactly as we keep your typed messages. Dictation is available to anonymous and signed-in users alike. The provider we currently use for dictation is OpenAI — the same AI provider named in section 3 above — but this is a detail we may change over time as we evaluate providers; it is not a permanent commitment, and we will keep this section current if it changes.

3b) What Saige remembers

If you are signed in, Saige keeps a few short notes about what you have shared in your chats and what you save to your journal, so a new conversation can pick up where the last one left off. This is on unless you turn it off, and nothing is learned before you have been shown a notice about it. To write the notes, your recent messages and Saige’s replies (and journal saves, with your own notes on them) are held in your account until the next time Saige writes its notes, or until you forget, pause, or delete your data. Deleting a conversation or a journal entry does not remove those held messages, and they may remain while memory is temporarily off. The notes, and those held messages, are sent to our AI provider, OpenAI, to write and use the notes. We do not use the notes for advertising.

You can see every note on the What Saige remembers page, forget one note or all of them, or pause memory, at any time. Pausing keeps your notes but stops Saige adding to them or using them. Notes are kept until you forget them or use Delete My Data, which erases them along with the rest of your data. Deleting a conversation or a journal entry does not delete notes already kept; forget them on the memory page. Memory is not available to anyone who is not signed in.

4) Legal bases (EEA/UK users)

• Contract/Service necessity: to provide requested features.
• Legitimate interests: secure and improve the service, prevent abuse.
• Consent: if we introduce optional analytics or marketing later.

5) Sharing

We share data with service providers that help us operate Spiritual Mentor AI:

• Google Firebase (Authentication, Firestore)
• OpenAI (AI completions)
• Vercel (hosting/build)
• Sentry (error monitoring)

We do not sell your personal information.

6) Data retention

• Chat messages: kept until you delete a conversation (feature coming) or request deletion.
• Journal entries: kept until you remove them or use Delete My Data. They stay if you delete the conversation they came from.
• Memory notes: kept until you forget them or use Delete My Data (including while memory is paused). See section 3b.
• Usage counters: kept for quota and abuse prevention, then minimized.
• Error logs: retained per Sentry’s retention settings.

7) Security

We use platform security (Firebase rules) and industry practices to help protect your data. No method is 100% secure.

8) Your rights

Depending on your region, you may have rights to access, correct, delete, or export your data. To exercise these rights, contact us at ljstokes@mac.com.

9) Children’s privacy

Spiritual Mentor AI is not directed to children under 13 (or the age required by your jurisdiction). Do not use the service if you are under the minimum age.

10) International transfers

We and our providers may process data in the United States and other countries, which may have different data-protection laws than your jurisdiction.

11) Changes to this policy

We may update this policy from time to time. We’ll revise the effective date above. Material changes will be highlighted within the app or via an appropriate notice.

12) Contact

Questions? Email ljstokes@mac.com.

This document is a template provided for convenience and is not legal advice. Please consult your counsel for your particular situation.